Author: hallbrookfarms

Hallbrook Trash & Recycling Update

Hallbrook Neighbors: 

We would like to share a status update with you regarding our trash and non-glass recycling. You can find this document below. In order to help everyone understand this status update, we have given a recap of our current situation below the status update.  Please expect additional updates on this topic in the near future. 

Status Update

Sincerely, 

Sentry Management and the Hallbrook HOA Board of Directors

Glass Bandit Recycling

The Hallbrook Board of Directors have agreed to commence glass recycling for all of Hallbrook.  If you would like an email reminder the day before pickup, or if you would like to opt out of glass recycling by GlassBandit, please email info@glassbandit.com.

Pickup is every other Wednesday; pickup dates are also listed below.

January 6
January 20
February 3
February 17
March 3
March 17
March 31
April 14
April 28
May 12
May 26
June 9
June 23
July 7
July 21
August 4
August 18
Sept. 1
Sept. 15
Sept. 29
October 13
October 27
November 10
November 24
December 8
December 22

Recycling Update

Dear Hallbrook Residents,

Waste Management is in the process of distributing new and larger recycling bins throughout the neighborhood.  If you have not received a new recycling bin or your old smaller bin has not been picked up, please contact WM at 800-631-3300.  Recycling in Hallbrook will continue to be picked up on a weekly basis.

Thank you,

Sentry Management

Happenings at Hallbrook Farms

Message from the Board President:

Maintenance

  • There were 443 light poles and they were all painted in 2018 and 2019 to a new color.
  • There are 49 mailboxes, in 2019 one half have been replaced and the other half will be completed in 2020. All mailboxes need trim work around the boxes completed.  We are hoping to have this completed by April 2020.
  • We will be doing some electrical updates and pump valve replacements to the fountain this year.
  • All the monuments/stone walls have been assessed and will be reassessed after the winter. We will be doing some repairs this year while we are working on plans for the next 5-7 years.

Landscaping

  • Some of the renovations in 2019 included:
    • Blue Spruces at the State Line entry
    • Armour Maple at State Line and 119th
    • 6 islands
    • 5 noses of islands
  • Improvements scheduled for Spring 2020:
    • 7 Islands
    • 2 Small Islands
    • Miscellaneous landscaping where plants were lost or trees have declined

DRC (Design Review Committee)

Hallbrook requires that approval of the HOA be obtained prior to commencing certain activities, changes, modifications, and construction to your home.   Please contact Claire Rainey at crainey@sentrymgt.com or 913-749-5570 ext. 57811 for a DRC request form.

The committee has not found any suitable alternative roofs that would change the current restrictions.  The Declarations state that roofs shall be cedar shake, dimensional cedar wood shingles, slate, or tile.  No asphalt shingles are allowed.  However, during the investigation, there were some attractive slate and tile roof options that do conform with our documents which are TruSlate and the Terracotta. You may also obtain the form on the website at hallbrookfarms.org under Resident Resources

Please take note that written permission is required from the DRC before removing any trees 4” or over in caliper on resident’s property.

Updates and Reminders:

  • All types of political support can only be up 30 days prior to the elections and must be removed five days after the election.
  • All signs in residents’ yards by a third-party vendor, such as contractors, roofers, etc. are not allowed and must be removed.
  • Please have all the occupants of your residence slow down. The maximum speed limit in Hallbrook is 25 MPH.
  • To access the homeowner directory, please log into Sentry Management at sentrymgt.com and click My Account then click New User Registration to set up your online access. If you need your 16-digit code, please contact Claire Rainey, the administrative assistant for Hallbrook, at 913-749-5570 ext 57811, or by email at crainey@sentrymgt.com.

Information

If you have any questions or concerns, please email Shay Smith.

MEET THE BOARD AND MANAGEMENT

The Board has elected officers and we would like to introduce the Board and Management..

Craig Hamlin, President
Chucker Luetje, Treasurer
Andy Beal, Treasurer
Linda Finkle, Secretary
Joel Feigenbaum, Director
Shawn Moore, Director
Mary Larson, Director

Sentry Management Company
3401 College Boulevard, Suite 250
Leawood, KS 66211
913-749-5570

Jim Tiehen, Vice President
Shay Smith, Property Manger

HALLBROOK LANDSCAPE AND COMMON AREA SUMMARY 2018

ISLANDS

In the spring, 2018, the two entry islands at College Boulevard and Brookwood Avenue, as well as the first long island at the State Line entry were renovated.  Many of the original evergreens on these two islands were lost over the years and the remaining trees were past their useful life.

Members of the Landscape Committee worked this fall to identify which of the islands still needed to be renovated.  There are 33 islands to be updated for landscape renovation over the next three years.  The Committee has worked throughout the year to evaluate and prioritize the islands to be renovated in 2019 and this work will be refined throughout the fall and winter.  The islands are prioritized with the ones in the poorest condition having the highest priority.  The evaluation of the island includes the assessment of the original plant material, the overplanting of shrubs and trees in the original design, root girdling of trees, lifespan of trees, aesthetics and needed updates to a 30-year old landscape.  After the design and priority is finalized, Hallbrook will obtain competitive bids prior to spring 2019 so that plant material may be ordered and, weather permitting, be ready for installation in April.  The wholesale nursery industry has experienced a lot of consolidation and procuring plants and trees for the Hallbrook community continues to be challenging.  An extraordinary amount of time and effort is done during this process to continue to maintain Hallbrook as a premier community and to enhance home values.

TREES AT THE STATELINE ENTRANCE & STATELINE & 119TH 

The Committee has noticed a decline in the health of many spruces and some pines throughout the common area, and one particular example is the deterioration of one of the majestic blue spruce at the Stateline entry island. Initial evaluation of the tree indicates the presence of either the ips beetle or a canker, which likely cannot be treated and will eventually kill the tree.  These four spruce trees are now on a watch list for future replacement.

The amur maples located behind the Hallbrook sign wall at the northwest corner of 119th and Stateline are in severe decline and will need to be replaced.  The committee is finalizing the design and needed installation of a swale with a pipe for proper drainage behind the wall.

STREET TREES AND WATERING

It is anticipated that 24 street tree replacements will occur in 2019.  In an effort to assist in the survivability of the newly planted street trees, the committee has a plan, which, among other things, addresses timing of planting and watering.  In regards to watering, the plan is to utilize tree diapers at the time a new tree is planted.  These bladders are similar to the bags utilized throughout Johnson County where new trees are planted to help in the establishment of new trees. The bladders to be used are placed at the base of the trees and may be covered with mulch so they are not visible.  They will be filled with water weekly by Raintree and will stay in place for the first year during the establishment of any new street trees.   The bladder can be reused for any future tree replacements.

During the next three years, the street trees will be pruned to remove the dead wood, which will open canopies, help improve the shape of the trees and lengthen the trees’ lifespan.  There are approximately 1,438 street trees within Hallbrook, (exclusive of the villas and country club.)  In 2017 this process was started with the removal of deadwood from the pin oaks.

In May 2018, Ryan Lawn completed the scheduled treatment of the ash trees.  Per the Hallbrook plan regarding the emerald ash borer (EAB) treatment, certain ash trees with health and structural issues are not treated for EAB. Replacement of those ash trees as they die due to age or damage continues as part of the street tree replacement program.

BERM – TREES, EROSION AND PLANTINGS

Bermudagrass had infiltrated the berm over the last few years and an eradication was completed in August and September.  Where the bermudagrass was removed, turf-type fescue is being established via new seeding.  The reestablishment of the turf and ground cover areas will continue for the next couple of years in an effort to control the erosion and provide a vegetative cover for the bare dirt areas on the berm.

The newer trees and shrubs on the berm continue to thrive and Hallbrook and passersby enjoyed the beautiful blossoms of some of the trees and plantings during this past spring and summer.

The committee does continual assessments of the plantings on the berm.  Many of the original trees are in decline and it is projected that in the next three to five years, 88 trees will need to be removed and replaced.

RESIDENT LANDSCAPE OVERHANG

It would be helpful if all residents checked their trees and shrubs for overhang into the right of way and sidewalks. The overhang impediments negatively impacts walkers, runners and visitors.   If your trees or shrubs overhang or obstruct the sidewalks, please prune back or remove, as appropriate.  Your attention to this issue is very much appreciated.

SEASONAL COLOR

Fall planting of the pots around the circle and the pots located at two of the entrances occurred the week of October 22nd to add interest to the common area as we move into the fall and winter months. The landscape committee will work through the upcoming months to compile the palette and plantings for the seasonal color for spring and summer 2019.  We are optimistic that the weather in 2019 will cooperate so that the color from the annuals will continue to be a wonderful addition to the boulevards and help make Hallbrook an exciting and special neighborhood.

PLANT HEALTH

While the Japanese beetle appeared to be worse this past summer, the common area experienced only minor damage with the exception of the linden trees, which had noticeable late season foliage damage visible to the canopies.  Hallbrook has also been treating for the sawfly on the moneywort ground cover (aka creeping jenny).

The severe cold temperatures last winter and the drought took a toll on some of the shrubs and plantings within our community.  In particular, some of the roses, caryopteris, and butterfly bush did not survive the winter and those that did, were slow to take off this last spring and summer.  Any lost plantings will be replaced in 2019.

 

 

 

 

 

LANDSCAPE AND COMMON AREA SUMMARY 2017

ISLANDS

The Hallbrook Landscape Committee renovated ten (10) islands this Spring, along with the Stateline entrance and the 119th entrance.  Additionally, some minor work was also done on the College Boulevard entrance.  This Fall three (3) additional islands are being renovated with the work anticipated to be completed in mid-October.  Members of the Landscape Committee will work through the Fall and Winter months to evaluate the islands and identify the islands to be renovated for 2018.  To that end, the committee will prepare plant and tree combination with the goal of obtaining competitive bids prior to Spring 2018 so that plant material may be ordered and ready for installation in April.  There has been a lot of consolidation in the wholesale nursery industry and procuring plants and trees for the Hallbrook Community has been challenging.

The islands are prioritized based on the ones in most need of attention, health and structure of existing trees which in many cases are at the end of their useful life and the long-range plan to update all of the landscape islands within the development.  This process will continue until all of the remaining landscape islands have been updated.  An extraordinary amount of time and effort is done during this process to continue maintaining Hallbrook as a premier community and to enhance home values.  Additional items assessed include tree crowding, original over planting, root girdling, life span of the tree, aesthetics and needed updates to a twenty-five-year-old landscape.

STREET TREE PRUNING COMPLETED

During the winter months in early 2017, the street trees were pruned in Phases I, II, III, IV & V of Hallbrook (see site plan on the Hallbrook website or also available at The Tiehen offices).   884 street trees were pruned to raise their canopy and remove the sucker growth.  All of the dead wood was removed from the Pin Oak trees located near Manor south along 118th Terrace where 32 Oaks were cleaned of all dead wood and canopies raised away from street lights, drives, and walks. These are the oldest street trees in the development and the results gave an attractive and fresh restoration to the neighborhood. In the same neighborhood, it is worth noting that one of the islands, which was in full shade due to the overplanting of trees 25 years ago, also received some much-needed attention.  The monuments were in poor condition and the grass was nonexistent.  The stonework was repaired and cleaned, and trees were removed, which had health or structural issues.  The remaining trees were thinned and shaped.  New topsoil and grass seed was planted to cover the bare areas and new landscape was installed during the Spring 2017 renovation.

In the early winter months of 2018, the street trees for Phase VI & VIII will be pruned and deadwood removed.

ASH TREES – EAB & REPLACEMENT TREES

In August 2017, Ryan Lawn completed the scheduled treatment of the ash trees.  Per the Hallbrook plan regarding the emerald ash borer (EAB) treatment, certain ash trees with health and structural issues are not treated for EAB. Replacement of those ash trees as they die due to age or damage continues.   Currently, an inventory of proposed replacements for Fall 2017 is being prepared for bid.  Additionally, the structure and health of the ash trees around the circle have deteriorated and those trees will be replaced in Spring 2018.

 BERM EROSION AND PLANTINGS

 The new trees and shrubs on the berm continue to thrive and we experienced the beautiful blossoms of the some of the trees and plantings during the Spring and Summer.  The berm is getting the ground plane reestablished with grass seed and sod, as well as groundcover plantings where there is too much shade for grass to grow.  This effort will continue for the next couple of years until the groundcover areas are established.

SEASONAL COLOR

Fall planting of the pots around the circle and the pots located at two of the entrances will occur the week of October 16th to add interest to the common area as we move into the Fall and Winter months. The landscape committee will work through the Fall and Winter to compile the palette and plantings for the seasonal color for Spring and Summer 2018.  With the luck of the weather this last Summer and the plant selection, the color from the annuals brought a wonderful addition to the boulevards and helped make Hallbrook an exciting and special neighborhood to visit and live.

OTHER COMMON AREAS

The new landscape plantings in 2014 along Brookwood and Overbrook continued to fill in this Summer.  The structure and shape of the shrubs are starting to flourish to their full potential with a more uniform appearance and consistent massing from island to island.  The understory plantings add a variety of color and texture.     Overall maintenance is ongoing as well as an assessment for maintenance of the 34 monuments and walls, 60 stone mailboxes, 6 security cameras, 444 light poles, the guard house and the fountain. While the Japanese beetle appeared to be worse this past Summer, the common area experienced only minor damage with the exception of the Linden trees, which had noticeable late season foliage damage visible to the canopies.  Hallbrook has also been treating for the sawfly on the moneywort ground cover (aka creeping jenny).

RESIDENT LANDSCAPE OVERHANG

It would be helpful if all residents checked their trees and shrubs for overhang into the right of way and sidewalks.  If your trees or shrubs overhang or obstruct the sidewalks, please pruned back appropriately.  Your attention to this is very much appreciated.